Institutional Profile Update Instructions

• Log In to the NIRSA website using your Institutional Username and Password.
  • Please contact Membership Department if you have any log in issues.
• Navigate to "My Profile" (upper right hand corner of webpage)
• Scroll to the bottom of the "My Profile" page and select the grey "Click Here to Edit Your Profile" button. Don't worry about any information that appears below that link.
• Confirm the University President contact information is correct
• Confirm the Primary Contact information is correct
• Update any other information as needed
• Click "Continue"
• Confirm all institutional information is correct including:
  • Graduate Programs/Internships/Assistantships, etc; select (or de-select) all that apply
  • The Department Reporting Structure; select (or de-select)  all that apply
  • Program Offerings; select (or de-select) all that apply
  • Sports Clubs; select (or de-select) all that apply
• Click "Continue"
• This is the institutional roster. All individuals on this list are currently connected to your institution. They are either full-time professionals (members as well as non-members), or student members. There may be numerous electronic pages (page numbers located at the top of the roster page) if you have a large staff.
  • If you do not see everyone listed, click on "Add a New Contact" (already exists in database) (Administrative, clerical, undergraduate student nonmembers or part-time staff should not be added to your roster).
    • Search (type in the last name and first letter of the first name) to see if the individual is already in the NIRSA database system.  Be sure you are spelling the name correctly. Click "Find User". There may be multiple records with identical, or similar names, so you will need to "View" the record first to make sure it is the correct individual.  If you find the correct individual, click "Add to Roster" Make sure all individuals are added to your roster before moving on to editing the update information. (next step)
    • To add a new contact that is not in the database after you have searched for them; at the bottom of the list of returns, you can click "User Not in this list?  Add New Contact"  You may then enter in the new individual’s contact information and click “Add to Roster”
  • Please view every individual record (by clicking “View/Edit”) to ensure information is correct. If no updates are needed, select the "Cancel/Go Back" button.
    • If an individual's information is incorrect or incomplete, make appropriate changes. In addition to the contact information, confirm the individual’s Functional Title is correct, or if the field is empty, populate the Functional Title Field (this is a new field as of August of 2010). Depending on the Functional Title, by design, you may or may not be allowed to select a specific Job Responsibility.
      • If you can, select all applicable Job Responsibilities that pertain to the individual.
      • Click "Update" when all edits are complete
    • If an individual is listed who is no longer at your institution or employed in your department, click "Delete" next to the individuals name. This will remove the individual from the roster and disconnect him/her from the institution, but it will not remove him/her from the NIRSA database.
• When complete, click "Finished?".  No changes to the profile will be made until you submit them.