Keynote/Guest Speaker Worksheet

Information to Send to Potential Speakers

• Presentation topic ideas
• Date/Time of Presentation
• Presentation Length
• Estimate of attendance
• Request for honorarium/expenses information

Speaker Confirmation

Signed contract that details:

• Session Title
• Session date/time
• Length of presentation
• Detailed listing of responsibilities
• Honorarium (if any) with due date
• Expenses to be paid
• SSN/Tax ID #
• Comp details (hotel, etc)
• Deadline for glossy B&W/digital photo and bio
• Deadline for AV needs communication
• Dade/Location of on-site meeting with speaker (optional)
• Deadline for outline of presentation
• Deadline for copy of complete presentation
• Written request for permission for session to be recorded

To Be Provided by Event Planner

• Promotional Material
• Advance registration materials (if appropriate)
• On-site contact list of staff (make introductions at the beginning of the event)
• Room set-up information
• Invitation to other sessions, receptions and meals (if appropriate)
• Thank-you letter (post-event)