NIRSA Education
Presenter Guidelines & Resources
Membership & Registration Requirements
- All presenters must be current members of NIRSA through the end of the event unless an exemption has been requested and is granted (as explained within the presentation proposal form). Click here for the membership and exemption policy.
- All presenters must pre-register for the event.
- We encourage you to include NIRSA colleagues as co-presenters of your session as a way to enhance your presentation. Consider including NIRSA colleagues that may not be able to attend the event unless they are presenting. NIRSA can help match you with a co-presenter who wants to attend and assist. For more information please email us at education@nirsa.org or call (541) 766-8211.
Lead Presenter Requirements
It is the lead presenter's responsibility to inform any co-presenters of any pertinent information such as the schedule, membership and registration requirements. The lead presenter is the NIRSA National Center’s (NNC) contact person; all correspondence related to the educational session will be routed through them.
Conditional Information Transfer
All presenters are strongly encouraged to upload their presentations and supporting materials to Habitat, NIRSA’s professional networking site. Uploading your files to the Habitat Resource Library will allow attendees to electronically download your session’s materials prior to the event, relieving you of the burden of printing and providing handouts and affording future reference opportunities to NIRSA Members.
By sharing a presentation, the presenter agrees to grant NIRSA the right to share, print, and distribute their materials, in part or in their entirety, for educational purposes and for NIRSA Member reference. NIRSA will always credit the presenter(s) for their work.
Handouts and PowerPoint Presentations
We highly encourage you to upload your presentation materials, including handouts, to Habitat to provide attendees with the opportunity to electronically access and download the information prior to your session. Attendees who wish to print hard copies of your handouts will have the option. If you choose to provide printed handouts for your session, please bring enough copies for at least 100 people.
All PowerPoint slides for any presentation must utilize the following template. This template includes approved NIRSA logos and layout.
Audiovisual Equipment
NIRSA will provide an LCD projector and screen, as well as a microphone for your session (unless your session has been previously approved for additional AV or materials). You will need to provide your own laptop and any adapter needed (for instance, Mac users should bring a VGA adapter with them to their presentation), as well as any other equipment you may wish to use during your presentation. Speakers are not provided, presenters need to make their own arrangements to provide speakers if you plan to show a video or use music. No Audiovisual (AV) arrangements can
be made on-site.
Disclosure
At the start of the session, a statement about a presenter's proprietary interest in a product, instrument, device, service, or in any material discussed during the session, must be disclosed to the participants. Additionally, NIRSA prohibits the use of an educational session for the promotion or sale of a product or service.
Affirmative Action
All people are individuals with very different and unique characteristics. Therefore, when referring to the individual or specific group of individuals, remember that people are distinctive, diverse, and dignified.
- Be certain that programs referred to as models in your presentation are consistent with established affirmative action guidelines.
- Do not use degrading statements or innuendoes. Do not use sexist or ethnic jokes.
- When using "he" or "she" exclusively for reasons of simplicity, clarify this intention beforehand. Preferably, avoid gender-specific examples. Avoid promoting programs or job qualifications as suitable only for males or females.
- Do not promote ideas or concepts that violate Title VII, Title IX, section 504 of the Rehabilitation Act of 1973 and Public Law 94-142.
- Follow the adage: When in doubt, leave it out.
Photograph and Video Content Ownership
NIRSA will use photographs and video taken during the conference to promote the Association and future events. By presenting an educational session you provide NIRSA with the unrestricted right to use photographs and videos at its discretion for this purpose.
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